Making Them Cowboys

A formal meeting in Japan looks noticeably different from many meetings in the United States.

Delegations often sit in two straight rows, with the highest-ranking members positioned directly across from one another. A circle or U-shaped arrangement is less common because the seating itself communicates hierarchy and respect.

Gift-giving carries similar meaning. The presentation and wrapping can be as important as the gift, and the exchange is part of building the relationship rather than a casual detail at the end of a meeting.

Fortunately for a delegation from Fort Worth, cowboy culture travels well. Many Japanese people have a genuine affection for the American West, and John Wayne remains especially familiar among older generations. Visit Fort Worth provided cowboy-themed gifts that helped us share the personality of our city.

Our meetings with Okayama Prefecture Governor Ryuta Ibaragi and officials at Japan’s Ministry of Foreign Affairs were highly formal, but they were also warm and enjoyable. The gifts created an opportunity for humor and conversation within a setting shaped by protocol.

Cross-cultural communication requires more than translating words. It requires noticing how another culture expresses respect, makes decisions, and builds trust. A visitor does not have to abandon personal identity, but should understand the expectations of the room.

The cowboy gifts worked because they were authentic to Fort Worth while also connecting with something our hosts enjoyed. That is a useful model for citizen diplomacy: learn the other person’s customs, bring a meaningful piece of your own community, and create an experience both sides will remember.

Note to self: bring more bandanas next time.